What it looks like
What it solves
Everything between the sale and the group getting back — and the part almost no system in this industry actually solves. Most of them sell bookings and call it management: they tell you who paid, not whether you have a certified guide, whether the van is free, or whether the kayaks came back. Here you build the departure, assign people, fleet and gear against their real constraints, and follow the operation while it runs instead of reconstructing it afterwards.
- Departures built from what was sold, with capacity, time and meeting point
- Guides and drivers assigned by current certification, not from memory
- Fleet and gear with double-booking checks and return tracking
- Real cost adding up during the departure, not estimated at month-end
What you can do
- Build the departure from what has already been sold
- Assign guides and drivers, checking their certification is current
- Book vehicles and gear, with a warning when they are already committed
- Spin up a regular departure from its template
- Plan the month on the upcoming services grid, with each departure's details on hover
- Follow the day's departures on one board, by status
- Post the real cost while the departure is running
- Log operational transfers separately from excursions
A real case
Three-day trek to Fitz Roy
The situation
14 passengers, two guides, one van and camping gear that has to come back and be checked.
- 01
The departure is built from the 14 seats sold and calls for two guides with current high-mountain certification.
- 02
You assign the van; the system flags that it is already committed on day 2 and lets you fix it before it becomes a problem.
- 03
Tents, sleeping bags and stoves go out assigned to that departure, so on the way back you know what to check and what is missing.
- 04
For three days the departure stays in progress with its real cost adding up: fuel, per diems and the mountain hut.
What you end up with
You finish the departure knowing what it actually cost, with the gear checked back into the store and without a single call to confirm who was going.
Load one of your own departures and see how it looks.
No video, no guided tour: it is your account, with every module open, so you can try it on data you recognise.
15 days · no card · closes itself if you stop there